Stop rebuilding an agency in databases
Projects, billing, support and a client portal are first-class in ProjEvo, not templates you maintain by hand.
All comparisons
ProjEvo vs Notion
ProjEvo vs Notion
Notion is a wonderful place to write, plan and build wikis, and many agencies run their internal knowledge there. The trouble starts when you try to make it run a client business: projects become hand-built databases, there is no invoicing or contracts, no real client portal, and nothing to manage the sites you deliver.
ProjEvo gives you purpose-built projects and a knowledge base for your docs, then adds what Notion cannot: invoicing, subscriptions and e-signed contracts, a white-label client portal on your own domain, a support desk with AI live chat, and WordPress, hosting and domain management — in one platform with one bill.
Best for teams who love Notion for docs but need billing, a client portal and support to actually run client work.
The bottom line
Notion is a brilliant docs-and-wiki tool. ProjEvo is an operating system for client-service businesses — keep your docs, and let projects, billing, the client portal and support run on software built for the job.
ProjEvo vs Notion
Capability Notion ProjEvo
Docs, wikis & notes Yes — best in class Yes — project docs and a branded knowledge base
Projects & tasks Yes — DIY databases Yes — purpose-built for client delivery
Invoicing, subscriptions & contracts No Yes — Stripe & PayPal, e-sign, AI proposals
Branded client portal on your domain No Yes — no-flash branding on your domain
Support desk + live chat with AI No Yes — tickets, knowledge base, AI chat
WordPress, hosting & domains No Yes — manage client sites and servers
AI across the platform Limited — Notion AI in docs Yes — proposals, replies, briefings, automations
Included Partial or add-on Not available
Comparison reflects each platform's primary, publicly described capabilities and may change as products evolve. Competitor names are trademarks of their respective owners.
Why teams choose ProjEvo
One platform, your brand, one bill
A client portal, not a shared page
Clients get a branded login on your domain with approvals, invoices and support — not a Notion share link.
Get paid in the platform
Proposals, contracts, invoices and subscriptions run on your own Stripe and PayPal.
Manage the sites you ship
WordPress, hosting and domains are built in — not something Notion can touch.
Explore what's included
Projects & delivery
Tasks, deliverables, milestones, sprints, approvals, time tracking with a built-in timer, a per-project Brand Kit and switch-on integrations — the whole delivery workflow in one workspace.
White-label client portal
A fully branded login, custom domains and a complete client portal. The optional "Powered by ProjEvo" toggle drives referrals.
Support desk
A full ticket desk with SLAs, live chat backed by custom AI agents, and a knowledge base — all white-labeled inside your client portal.
AI throughout
AI woven through every module — briefings, status reports, task breakdown, replies and design help. Run it on ProjEvo AI with your monthly credits, or bring your own Anthropic, OpenAI, Gemini or OpenRouter keys.
Frequently asked
- Can ProjEvo replace Notion for client work?
- For running client projects, billing, support and a client portal, yes. Many teams keep Notion for internal wikis and move client delivery and money into ProjEvo, or use the built-in knowledge base instead.
- Does ProjEvo have a knowledge base?
- Yes — a branded knowledge base for your clients, plus project docs, with AI that can draft articles for you.
- What does ProjEvo add over Notion?
- Invoicing, subscriptions and contracts, a white-label client portal, a support desk with AI live chat, and WordPress, hosting and domain management.
See it for yourself
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